Founded in 1863, BHS is a nationally recognized urban history center
comprised of a museum, scholarly research library, and education center
dedicated to preserving and encouraging the study of Brooklyn's
extraordinary 400-year history. The mission of the Brooklyn Historical
Society (BHS) is to connect the past to the present and make the vibrant
history of Brooklyn tangible, relevant, and meaningful for today’s diverse
communities and for generations to come.
Brooklyn Historical Society is an Equal Opportunity employer
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.
Full-time & Part-time Positions
- Administration Associate, Office of the President
- Special Events & Annual Giving Manager
- Senior Archivist
- Visitor Services and Events Associate (Part-Time)
Brooklyn Historical Society seeks an Administration Associate, to support the President in all administrative responsibilities, and to act in part as a Liaison to the Board of Trustees, the staff and all other external partners. The Administration Associate will assist with a range of special projects connected to the President’s Office.
The Administration Associate will provide administrative support to the
President’s office, manage meetings and other business between the BHS
offices and the Board of Trustees, and oversee staff meetings, and building
Administrative Support for President of BHS (50%)
• Work closely with President to organize meetings, dinners and related events.
• Manage President’s calendar, appointments, meetings, conference calls, etc.
• Plan events scheduled by the President and assist with other special events when needed.
• Field all incoming inquiries by phone and mail, responding when appropriate.
• Execute travel arrangements and secure reservations.
Board of Trustees (25%)
• Schedule quarterly Board and committee meetings.
• Prepare Quarterly Reports for the Board of Trustees.
• Prepare Minutes of Board Meetings.
• Track resolutions for board actions/meetings per the bylaws.
• Act as liaison between the Board of Trustees, the staff and the President of BHS, and manage confidential communications.
• Regularly communicate with Board members by phone, email and in person.
• Manage meeting RSVPs and notifications.
Institution-wide Administrative Support (25%)
• Appropriately sort through mail and handle all correspondences.
• Log all checks and cash.
• Coordinate monthly staff meetings.
• Track/manage the Administration Budget and reconcile expenses with Finance Department.
• Co-Manage all Audio/Visual equipment in the Great Hall and lower level classroom.
• Chair Technology Committee and coordinate all tech related issues with current IT contractor.
• Distribute staff & logistic meeting materials and agendas.
• Manage volunteers and assign to appropriate departments.
• Occasionally lead tours of landmark building for public and donors.
• B.A. and 3+ years of administrative experience preferred
Proficiency in MS Outlook, Word, Excel; Raiser’s Edge a plus
• Knowledge of technology, AV and media system set up and use also preferred
• Ability to maintain confidentiality and discretion about the institution, its donors and its staff
• Must be a self-starter, take initiative, and be assertive in anticipating the needs of the President
• Detail oriented and ability to manage multiple priorities simultaneously
Exceptional verbal and written communications skills
• Professional phone manner with impeccable interpersonal skills
• Enthusiastic and positive demeanor
• Excellent organizational capabilities
• Ability to work collaboratively with BHS staff
• Willingness to work occasional nights and weekends for meetings or special events
Hours & Compensation:
Monday through Friday 9 to 5, with occasional evening events. Salary is $40,000 with health benefits and paid vacation. Work environment is excellent
Please submit cover letter, resume, and references to: firstname.lastname@example.org. Subject line of the email should read: "Administrative Associate Application [your last name]". No phone calls please.
August 9, 2017
July 6, 2017
Reporting to the director of development, the special events and annual
giving manager is responsible for: overseeing and executing two annual gala
events, as well as six to eight smaller cultivation events; managing BHS’s
membership program and online and print fundraising appeals; overseeing the
part-time database coordinator; and special projects and other duties as
The ideal candidate will be a hard-working, highly organized individual who brings enthusiasm and talent to the team. Candidates must have impeccable interpersonal and communication skills and be able to manage multiple projects simultaneously.
• Special Events (60%)
o Oversee and execute two (2) annual gala events – logistics and fundraising
• Plan, manage and execute all activities related to two major annual fundraising events: the Fall Gala and Library Dinner
• Work directly with honorees and other event stakeholders, including BHS Board members, donors and prospect
• Organize and coordinate committee meetings
• Create efficient systems for tracking event prospects
• Manage vendors (outside event planning firms, catering, rentals, etc.)
• Coordinate internal staffing and space booking when needed
• Create income and expense budgets for each event and monitor all financial details, including billing and collection of event pledges
• Track RSVPs and manage registration for all events
• Oversee the development, printing, and distribution of invitations and all collateral materials, including digital invitations
o Oversee and execute six-eight (6-8) smaller development cultivation events
• Working with the director of development and others, identify approximately 4 cultivation event opportunities for existing and potential donors
• Oversee approximately 4 other development events, working with development officer and/or private events manager on logistics where necessary
• Membership & Appeals Management (20%)
o Working in concert with the director of development, create integrated strategies for membership and annual giving communications
o With assistance from the database associate, execute membership renewal and acquisition appeals, as well as annual fund appeals – both digital and mailed – to current and past members and donors
o Working with the development officer, identify donors and prospects to upgrade to higher levels of giving
o Assist members with questions submitted by phone, internet and mail
• Oversee Raiser’s Edge Database & Manage Database Coordinator (20%)
o Manage part-time staff member responsible for gift processing, acknowledgements, pledge reminders and membership processing
o Work with Director of Development to ensure efficient constituent coding and data management
• Bachelor’s degree required
• Must be an expert user of Raiser’s Edge
• Minimum of 6-8 years related experience in fundraising and event management
• Meticulous attention to detail
• Outstanding time-management skills
• Creative problem solver
• Initiative and independence combined with the ability to work as part of a team
• Ability to work collaboratively and engender trust and mutual respect with internal and external stakeholders
• Microsoft Word and Excel experience essential
• Must be available to work evenings and weekends as required
• Energetic, self-motivated, flexible, and adaptable with a sense of humor
Commensurate with experience. This is a full-time position with health benefits and paid vacation.
This position is available immediately. Those with an interest in the position and having the required qualifications should send a cover letter with salary requirements, resume, and three professional references to: email@example.com. The subject line of the email should read: "[last name] Special Events and Annual Giving Manager". No phone calls, please.
July 5, 2017
The Senior Archivist will play a significant role in the Library & Archives Department consisting of 5 full-time, 2 part-time professionals, and several interns. He/she will supervise interns and archival assistants, manage projects and project staff as assigned, serve on BHS committees, participate in public programs, and represent BHS and his/her archival perspective and expertise in professional regional and national organizations such as A.R.T., MARAC, and SAA. The Senior Archivist will oversee the descriptive program by maintaining professional best practice, revising policy based on resources and opportunities, work toward improving policy and procedure for born-digital materials, and collaborate with professional colleagues on various description-related activities. The Senior Archivist reports directly to the Managing Director of Library and Archives.
The Senior Archivist will play a significant role in the Library & Archives Department consisting of 5 full-time, 2 part-time professionals, and several interns. He/she will supervise interns and archival assistants, manage projects and project staff as assigned, serve on BHS committees, participate in public programs, and represent BHS and his/her archival perspective and expertise in professional regional and national organizations such as A.R.T., MARAC, and SAA. The Senior Archivist will oversee the descriptive program by maintaining professional best practice, revising policy based on resources and opportunities, work toward improving policy and procedure for born-digital materials, and collaborate with professional colleagues on various description-related activities. The Senior Archivist reports directly tThe Senior Archivist is responsible for processing, arranging, and describing unprocessed collections in the archives of Brooklyn Historical Society. Using ArchivesSpace to create EAD finding aids according to the standards set forth in BHS’s archival processing manual and Describing Archives: a Content Standard (DACS), the Senior Archivist will also be responsible for exporting records to a variety of other systems for public access; updating and maintaining procedures and policies; and providing information for reports to the Board of Trustees, grant and processing projects, and strategic planning purposes. He/she will accession new collections by coordinating with donors, preparing collections for evaluation at the Collections Committee, and drafting and finalizing deeds of gift. The Senior Archivist will also perform reference services during the library’s open hours, including at least 1 Saturday per month, and other responsibilities as assigned, including occasional events in the evening and weekends. Required work schedule is 9:30 am – 5:30 pm, Monday – Friday and 1 Saturday reference shift per month. o the Managing Director of Library and Archives.
• Masters in Library and Information Science, with a specialization in
archival studies and completion of a library cataloging course
• Demonstrated understanding of archival collections and principles of arrangement and description through a completed finding aid or other description tool
• Strong oral and written communication skills
• Ability to work as both independently and as part of a team
• Strong organization and time-management skills; attention to accuracy and detail is essential
• Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies
• Supervisory experience, either within an archive or another work setting
• Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs repeatedly, including handling these materials while standing on rolling ladders and stepstools.
• Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week
• Demonstrated reliable attendance to ensure successful and timely project completion
• Experience manipulating datasets for access purposes
• 3-5 years post-MLS processing experience.
• Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Undergraduate degree in history. A working knowledge of U. S. history is needed, to determine how collections fit into state and national issues for purposes of cataloging; knowledge of legal processes and terminology; and knowledge of Brooklyn or New York history is preferred.
• Experience handling and providing basic preservation treatments for historic materials.
• Experience supporting curatorial and exhibition projects.
• Experience instructing students on the use of primary resources within a classroom setting.
Salary is commensurate with experience. Benefits include medical and dental insurance, paid vacation, 401k, and support for professional development. BHS staff ID grants free entrance to museums around New York City.
Please send a cover letter, resume, links/attachments to authored finding aids, and salary requirement to firstname.lastname@example.org. The subject line of the email should read: "[last name] – Senior Archivist". Applications will be reviewed immediately. No phone calls please.
About BHS and the Othmer Library:
BHS' Othmer Library and archives house the most comprehensive collection
of Brooklyn-related materials in the world. In 1993, the U.S. Department of
Education designated the Othmer Library as a “major research library” under
Title II-C of the Higher Education Act. Today the collection includes more
than 100,000 books and pamphlets, 60,000 photographs and prints, 2,000 feet
of archival collections, and more than 2,000 maps and atlases. These
materials include family histories, rare books, periodicals, serials,
journals, personal papers, institutional records, and oral histories that
document Brooklyn's many different ethnic groups and neighborhoods.
We draw from these holdings to create interpretive exhibitions that prompt students, scholars and members of the general public to reconsider the fundamental facts of history in light of primary source documents and artifacts. BHS serves almost 80,000 people annually by providing opportunities for civic dialogue and community engagement for children and adults through exhibit tours, public programming, research opportunities, educational programs for New York City students, and professional development workshops and written curricula for teachers.
June 1, 2017
Brooklyn Historical Society (BHS) seeks a dynamic and outgoing individual to join our part-time Visitor Services Staff. This is an exciting opportunity to represent a growing cultural organization in Brooklyn and be part of our engaging programing and thriving rental business. Visitor Services & Events Associates are the first contact the public has with the institution and play an invaluable role in defining the tone of each visitor's experience. VS Associates assist the public at our reception desk during museum and library hours and work closely with our public programs and development teams at events that range from panel discussion to wedding rentals. VS Associates will take pride in their knowledge of the organization and guide visitors by answering questions and providing an overview of what BHS offers.
In order to be successful in this position applicants must have strong customer service skills and be able to create a welcoming and engaging environment for the public. The ideal candidate will take a leading role in daily operations at the reception desk; interfacing with the public in a friendly and welcoming manner, handling admissions, reception, and retail sales. He or she will also demonstrate an ability to drive Gift Store and Membership sales through proactive customer service. This position works closely with our Visitor Services, Retail, and Development Departments, serving a support role during programs and special events. Applicants must be available evening hours for rentals and public programs. Weekly schedule may fluctuate but will involve working a minimum of one, and a maximum of three, 8-hour shifts each week (15-25 Hours/Week, weekdays, evenings, weekends).
• Minimum of 2 years' experience in visitor services, retail floor,
sales, or customer service position.
• Experience handling cash and reconciling daily sales.
• Superior customer service skills.
• Ability to drive retail sales through attentive customer service.
• Demonstrated ability to problem-solve quickly and efficiently.
• Proactive, action oriented team member willing to take direction from supervisors.
• Excellent interpersonal, communications and technological skills.
• Team-player with an engaging, outgoing personality.
• Prior events or hospitality experience at a cultural organization, event space, restaurant or catering company.
• Knowledge of and enthusiasm for Brooklyn and NYC history and culture a plus!
This is a part-time, paid position offering compensation of $14/hr.
Please e-mail resume to email@example.com, with the subject line "Visitor Services & Events Associate."
March 13, 2017
Library & Archives Public Programs & Communications Development
Public History Education Retail
Reference and User Services Internship
The Library & Archives department of Brooklyn Historical Society (BHS) seeks a Reference and User Services Intern for the 2017 – 2018 academic year (September – May).
BHS’s reference and user services internship is a long-standing program with a proven track record providing interns hands-on experience in a special collections reading room. Alumni of the program have gone on to hold professional library and archives positions at many renowned academic, governmental, and cultural institutions in New York City and beyond.
Under the supervision of the Reference Librarian, interns:
•Staff the reference desk and supervise the library reading room
•Welcome museum visitors to an interior landmarked library
•Answer in-person, email, phone, and mail reference questions
•Gather user services assessment data
•Create new or enhance existing online subject guides
Internships are available on Wednesdays, Thursdays and Fridays and Saturdays. Interns must be available one full day a week (9:30 am – 5:30 pm) including an hour for lunch (11:45 am – 12:45 pm) and four hours on desk when the library is open to the public (1:00 – 5:00 pm). The ideal candidate demonstrates reliability, punctuality, attention to detail, and follow-through. He or she is patient, helpful, and energetic when working with the public.
Candidates must be enrolled in a graduate-level history or ALA-accredited library science/archives program. Competitive candidates will have already completed coursework in reference and user services. An academic focus or some experience with special collections and archives is preferred.
Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 40 lbs; to stoop, reach, walk up and down stairs; to stand and sit for prolonged periods of time; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered.
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.
Please email resume and cover letter to firstname.lastname@example.org with the following subject line: "[LastName] - User Services Internship."
Applications will be reviewed immediately.
May 24, 2017
Oral History Internship
Brooklyn Historical Society (BHS) is seeking one Oral History Intern for summer 2017 who will
assist the Oral History Project Archivist with the processing of BHS’s oral history collection Voices
of Crown Heights, a project to digitize, process, and make available online more than forty oral
history recordings with funding by the New York Community Trust (NYCT).
The internship will provide training and hands-on experience in many stages of processing oral histories: research, auditing, transcribing, indexing, online publishing using digital tools, and item-level and collection-level description. In addition, the intern will be among the first to access some of BHS's newest oral history collection that documents the dynamic Crown Heights neighborhood of Brooklyn.
The candidate must have taken at least one graduate-level course in oral history, public history, or archival concepts; or be enrolled in a similar course the first semester of the internship to be eligible for the position.
• Conduct background research on subjects related to collections.
• Audit audio recordings, reformat, review and proofread transcripts, and create index logs of at least one interview per week.
• Draft brief biographical and scope and content notes, assign Library of Congress Subject Headings and keywords to interviews, and transcribe metadata.
• Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
• Assist with completion of the finding aid.
• Availability of at least 1 day a week (9:00am – 5:00pm) including an
hour for lunch.
• Coursework towards the completion of a Masters in Oral History, Public History, or Archival Management.
• Extremely organized, detail-oriented.
• Effective oral and written communication skills; command of Adobe Acrobat and Microsoft Office, particularly Excel and Word.
• Ability to work independently and ensure that work is accomplished in a timely and accurate manner.
• Experience with oral history collections or audio digital assets.
• Experience working with controlled vocabularies and archival arrangement & description.
• Familiarity with and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
• Knowledge of oral history best practices.
• Familiarity with OHMS.
Internships are unpaid and intended to fulfill course credit requirements for internships and practicums.
Please email resume and cover letter to email@example.com with a subject line of Oral History Internship [your last name]. Applications will be reviewed immediately. No phone calls please.
About Voices of Crown Heights:
Brooklyn Historical Society’s Voices of Crown Heights is a project to
process, and catalogue an oral history collection that documents the history
and future of Crown Heights. Voices of Crown Heights is a multi-year oral
history project that explores the history and future of Crown Heights, a
neighborhood that has taken on continued national significance in
conversations on ethnic relations, racial justice, and gentrification.
The chief goals of the project are to process the collection, catalogue it through item-level descriptions as well as a collection-level finding aid, and post as many as possible online using the Oral History Metadata Synchronizer (OHMS)—an innovative online application that makes the content of interviews searchable, and therefore more accessible. A final goal of the project is to use each collection as the basis for increased community and public engagement through outreach, social media, online publishing, and programming.
This project is generously funded by the New York Community Trust (NYCT).
For more information on our oral history collections, visit http://brooklynhistory.org/oralhistory.
May 7, 2017
There are no internship opportunities available with this department at this time. Please check back again in the future.
Seasonal Development Internship
Brooklyn Historical Society is currently seeking a development intern. The successful candidate will learn about fundraising operations inside a nonprofit organization and will gain valuable experience and skills applicable for careers in the nonprofit, cultural and marketing sectors. Internship may be extended and applicable to additional departments (Education, Library) if student is interested.
Responsibilities include but are not limited to:
•Administrative: Research and prepare reports; assist with office filing and day-to-day tasks, may include some travel for errands around the city.
•Special Events: Assist Special Event Coordinator with special events. Help prepare guest lists; liaison with vendors and volunteers. Attend day-of events as needed. Conduct interviews and compose blog entries to be published on our BHS blog.
•Membership: Assist with Raisers Edge database, mailings, and other special projects and events as assigned.
Skills and Experience:
•Candidate must be interested in learning about non-profits.
•Possess excellent writing, computer, organizational and communication skills
•Knowledge of MS Office (Excel, Word, PowerPoint) and social media (Facebook, Pinterest, Twitter).
•Graphic design skills, Adobe Photoshop and Raiser’s Edge experience are a plus but not required.
•Familiarity with or interest in Brooklyn is helpful.
Flexible during 9am-5pm business work week. 16-20 hours per week, depending on availability and requirements of student and program.
•Unpaid, but credit may be obtained for participation in this program; interns are expected to make a commitment to a full summer and/or semester of work.
•Published credit for written content on the BHS blog.
•Includes free, unlimited admission to Brooklyn Historical Society’s Othmer Library, exhibits, programs and events and free admission to NYC museums and cultural institutions.
Submit a cover letter and resume to firstname.lastname@example.org or fax to 718-222-3794. Please include "Development Internship" in the subject line. One letter of recommendation from a teacher/professor or former employer is preferred, but not required. Interviews will commence immediately.
February 15, 2017
There are no internship opportunities available with this department at this time. Please check back again in the future.
There are no internship opportunities available with this department at this time. Please check back again in the future.
email@example.com, detailing your volunteer interests and including your resumé. Please indicate which of the volunteer programs you are most interested in.
These are volunteers who are called for special projects and occasional and seasonal work for various departments, including administrative work, special events, mailings, etc. Below are some of the skills Brooklyn Historical Society seeks in their volunteers.
• Volunteers with experience in libraries, archives or collections to provide various duties on a project basis, including moving collections materials.
• Greeters for library, public programs, and galleries, who will provide information on galleries, programs and public hours.
• Assistance for administrative work, including regular mailings for development and public programs departments and organizational projects.
• Assistance with publicity, social media and technology as needed.
A six month commitment of approximately 8 hours per month is required of all volunteers for this program. All volunteers are required to meet with the volunteer coordinate prior to beginning volunteer work.
Sunday Library Docents
Brooklyn Historical Society volunteer docents guide museum visitors in the Othmer library on Sunday afternoons from 1:00 to 5:00 pm. Brooklyn Historical Society's Othmer library houses world-renowned special collections and archives in a landmark space designed by architect George B. Post. Volunteers greet museum visitors and provide an introduction to the history of the library and its collections. The primary duties of the library docents are customer service and maintaining the safety of the collections.
A one year commitment of approximately 8 hours per month is required of all volunteers for this program. All volunteers are required to meet with the volunteer coordinate prior to beginning volunteer work, and to attend a training with the volunteer coordinator and the director of the library and archives.